The Ultimate Guide to Designing a Professional Email Signature with Google Docs – Easy Guide
In Google Docs, you can easily create a custom email signature for free! If your business emails still have the default “Sent from my iPhone” tagline at the end, it’s time to make a change. Just imagine – you’re contacting a potential lead through email and they’ve just read through your message and loved it. But before deciding if they want to respond or not, they need more information about what your company offers and whether investing in it is worth their while… Unfortunately though, there are no links provided that could direct them towards any of your platforms; so instead of wasting their own time searching online themselves — why not include these details within an eye-catching email signature?
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Your website and social media links are easily accessible, eliminating any difficulty for customers to find you. This provides them with the opportunity to gain instantaneous knowledge about your business. Moreover, this increases traffic on your webpage while allowing prospective clients to enhance their understanding of your enterprise effectively. Additionally, having such an email signature indicates a professional and trustworthy image that is beneficial in promoting customer confidence towards you.
Email signatures are important to possess because:
- The result is the establishment of brand recognition.
- Demonstrates a high level of professionalism.
- It could be compared to a digital version of a business card.
- Provides you with complimentary website traffic.
Offers prompt access and a call to act (In case of any exclusive deals or discounts, you can feature them there for better visibility and engagement!)
To ensure simplicity, limit your content to four lines with a logo and links. The following guide is applicable for Gmail & Google Docs.
The Downsides of Using Image Signatures in Emails.
Although some people use Canva or Photoshop to create their email signature, it can result in being reported as spam. To avoid this, it’s important to maintain a suitable balance between text and images in your emails. Spam filters consider the ratio of text to image because spammers often rely extensively on images.
In addition to this, image signatures do not provide the flexibility of adding multiple clickable links. For instance, suppose you have set an image to redirect users to your website. What if they wish to be directed towards one of your social media profiles or contact you directly? By employing an HTML-like signature as demonstrated in this guide, it becomes simpler for customers/clients since various links can be added easily.
Crafting a unique email signature: A step-by-step guide.
The first step is to open Google Docs.
To start, launch Google Docs and initiate a new document. Locate the Insert option followed by Table to insert a table of 2×1 dimensions. Modify its size as per your logo or imagery along with textual content requirements.
Step 2: Collect Your Information
Use design software such as Canva to fashion your logo or illustration. To get social media icons, access no-cost alternatives from platforms like IconMonstr in a PNG layout. Handpick the preferred shade and retrieve the emblem images.
Step 3: Place your logo/image on the left-hand side.
To add your logo or brand image, select the left box of the table and navigate to Insert → Image. Adjust the width of the box based on your requirements. Make sure that you have formatted and sized your image properly before adding it.
Step 4: Enter Your Personal Details and Social Media Links.
Please provide your name, contact information, business entity’s designation along with its associated job title and website address. By attaching social media icons as images that are hyperlinked to their respective URL links you can link them directly to your profiles.
Keep the table size manageable and refrain from using complicated fonts.
Fifth Step: Eliminate Borders and Insert Signature into Gmail.
To remove the border color or modify its size, access the properties of the table. Next, open Gmail and copy your design before clicking on the gear icon for settings. From there, create a new signature and paste in your design before saving any changes made.
If you come across any problems, examine whether your image size or file size is too large. If so, compress the image as needed to troubleshoot the issue.
That’s all there is to it!
Creating an email signature boosts professionalism and offers a platform to advertise deals or essential details. Make the most of Google Docs as it gives you access to a free, hassle-free solution for designing and updating your signature.
